📚 In this helpdesk article, you’ll find out how to:
✅ manually create a Dimona
❌ cancel a Dimona
🔄 update a Dimona
💬 Not sure what to do? Just reach out to our support chat, we’re happy to help! 😊
How do I manually create a Dimona?
In the "Planning" menu, go to "Dimona".
➡️ Click on "Add Dimona registration" at the top right.
A pop-up will appear where you:
👤 Select the correct employee
📄 Choose the correct Dimona type
🕒 Enter the start date and time
🕓 Enter the end date and time
⏸️ Add the break duration if needed
✅ Click on "Add".
The Dimona is now added.
⚠️ Attention: the Dimona has been 📝 created but still needs to be sent manually if the link with our ⏱️ time clock isn’t activated.
✅ If the Dimona is linked to the clock, it will be sent automatically as soon as the employee clocks in 🕒.
You can send the Dimona manually by clicking on the arrow next to it.
⚠️ If the relevant user doesn’t appear in the overview, firstly check that you have added the correct Dimona type to their user profile.
You can find out how to do that here.
How do I cancel a Dimona?
There are 2️⃣ ways to cancel a Dimona:
❌ Manually
🤖 Through automation
📅 Manually cancelling a Dimona
Go to the "Planning" menu and select "Dimona".
Find the relevant Dimona in the list.
Click on the red cross ❌ next to the Dimona entry.
A pop-up will appear. Click "Yes" if you're sure you want to cancel the Dimona declaration.
⚠️ Note: if a declaration was made but no work was performed, the Dimona must be cancelled by midnight on the calendar day of the declaration.
📌 Example: Anna was scheduled to work on 21/11 from 10:00 – 18:00, but she is sick. ➡️ The Dimona must be cancelled by 00:00 on 21/11.
⚙️ Automated cancellation of Dimona declarations
Would you like the system to automatically cancel unused Dimona declarations? ✅ It’s possible!
🕒 The system will automatically cancel the relevant Dimonas every evening at 11:00 PM.
🔧 This setting must be configured in the background by a Strobbo consultant.
Questions? 💬 Contact us via the support chat!
ℹ️ Note: Cancelled Dimonas remain visible in the overview.
How do I update a Dimona?
⚠️ Not using the link between Dimona and the time clock? Then it may be necessary to update the Dimonas manually.
🔧 Follow these steps:
📅 Go to the "Planning" menu and click on "Dimona".
🔍 Find the relevant Dimona in the list.
✏️ Click the "Edit" icon (pencil) at the end.
🪄 A pop-up will open – make the necessary changes.
💾 Click "Save".
📨 Click the send icon (arrow) to resend the Dimona.
🗒️ You can add a reason for the change, but this is optional.
⚠️ Important: Always consider the applicable legislation when modifying a Dimona.
📌 A summary of the rules is available at the bottom of the Dimona page.
Want to automate updating the Dimonas? 🤖
The system will update Dimonas automatically based on the time clock ⏰.
⚙️ This can only be activated and configured by a Strobbo consultant.
Got questions? 💬 Feel free to contact us via Chat!