🤖 Strobbo can automatically create your schedule based on the entered open working hours.
⚠️ Please note: this feature is not free. If you want to use our autoscheduling option, feel free to ask for more information via our chat! 💬
This guide is broken down into the following subsections:
Where do I find autoscheduling?
You can find autoscheduling in both the daily and weekly planning screens.
To start automatic scheduling, first navigate to the daily or weekly overview.
Then, click in the sidebar on the autoscheduling symbol.
If you hover your mouse over the autoscheduling module symbol, “Calculate scheduling” appears.
How does autoscheduling work?
If you want to use autoscheduling based on open worktimes, you first need to create open worktimes in the weekly schedule.
Tip: If you often use the same open worktimes, you may wish to save these as a template. To do this, please read this guide.
You first step is always to create open worktimes in a week. Our tool will then suggest a schedule to you based on the open worktimes created and the profiles saved in the system.
Ensure that everyone has an autoscheduling profile
📚 During your training with Strobbo, we will work together to configure autoscheduling by creating multiple autoscheduling profiles.
For each profile, we define the scheduling rules to determine what you consider an optimal schedule—for example, how many days and hours a person can work per week.
⚙️ Note: You cannot create or modify these profiles yourself. This is done by the Strobbo technical team.
🔔 Important: Make sure that everyone who requires a schedule calculation is linked to an autoscheduling profile.
When assigning needs to users, the system will automatically apply the rules from their respective profiles.
How do I start autoscheduling?
First, go to the daily or weekly planner.
Ensure that all open worktimes have been created.
Note: you must create an open worktime for every day.
If you have not done this, you’ll see a notification.
Of course, if necessary you can force-start planning by clicking “yes”, but no schedule will be created for the days without open worktimes.
The system will then start calculating. The following message tells you it has started.
When the schedule has been fully calculated, you’ll return to the work schedule.
If necessary, you can now make any changes.
How do I stop autoscheduling?
If you want to cancel the autoscheduling, you can do this at any time by clicking on the red “Cancel calculation” button.
The system then asks if you are sure. If you definitely want to cancel, click “yes”.
How do I view the autoscheduling status?
Go to the daily or weekly planner and click on the autoscheduling symbol. You will then see an overview of who started (and cancelled, if relevant) the scheduling.
