With historical data, you can keep track of changes to an employee’s employment situation from a specific date.

For example, if an employee changes their employment status, contract hours or another employment detail from next month onwards, you can schedule this change in advance in Strobbo.

Go to:

Management → Users → Select a user → Company

The tab will have the name of the company.

The page consists of two main sections:

Below the historical employment data, you will also find the form for configuring workspaces. These settings are not historical.

When you select a version in the timeline, its data is loaded into the form.

New version at the top of the timeline is not a saved version. It is a blank form, automatically prefilled with the data from the most recent version.
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Each version in the timeline can have a different status.

Do you want a change to become active from a specific date? Create a new version.

The data from the most recent version is automatically copied. You only need to change the fields that are different.

An employee currently has the Student employment status but will become a Flexi employee next month.

Strobbo automatically closes the previous version on the day before the new start date. The new version becomes active from the selected date.

Don't want to keep your changes?

Click Reset to restore the original values.

Select the version you want to edit in the timeline and make the necessary changes.

Then click Save in the top-right corner.

To preserve a valid employment history:

If you have several future versions and make a change that should also apply to those versions, you must update each future version separately.

Strobbo will show a warning when saving.

You can schedule employment changes before they actually take effect.

For example, an employee will work more hours from 1 September.

The scheduled version appears above the active version in the timeline.

Until the start date, you can still:

On the start date, the scheduled version automatically becomes active.

Sometimes you don't want to schedule a change, but correct information that was entered incorrectly.

When editing the current active version, Strobbo asks what you intend to do.

Choose this when the employee's situation changes from a specific date onwards.

You choose a new start date and the current version remains unchanged.

Example:
The employee will work more hours from 1 September.

➡️ Choose Create a new version.

Choose this when the information was already incorrect from the original start date.

The existing version is then rewritten from its original start date.

Example:
The employee was given the wrong employment status when they started.

➡️ Choose Edit the current version.

To correct an old version:

⚠️ The correction only applies to the period covered by that version.

The change is not automatically applied to later versions.

If the same mistake also exists in later versions, correct those versions separately.

You can only delete future versions that are not active yet.

The previous version will then be extended again until the next valid version.

Strobbo makes sure the timeline always remains valid.

Two versions can never start on the same day.

An employment version becomes locked when its period overlaps with:

A locked version is recognisable by the 🔒 lock icon in the timeline.

The reason for the lock is shown above the form.

A locked version is read-only.

You can no longer edit its employment data.

Some employment data needs to be manually loaded into payroll in certain situations.

This is particularly important when an employee's employment data changes in the middle of a payroll period.

Use Apply to payroll to load the correct employment data into payroll.

When a version has been applied to payroll, a green checkmark ✅ appears next to it in the timeline.

Because employment data is now historical, Strobbo looks at the employment data that is valid for each individual day.

This is particularly important when a change occurs in the middle of a period.

The company-related columns in the Excel overview are now read-only.

You can no longer edit this data directly in the grid.

To change employment data:

➡️ Go to the employee's profile.

Payroll shows a warning when employees have an employment change during the selected period.

You can open the warning to see more details about the changes.

This is especially important when an employment change occurs mid-payroll period.

Weeks in which contract hours or overtime tracking change during the week are flagged.

When closing the week, Strobbo asks you to check the correct minimum and maximum values for each employee.

The employee cards in the planning show a warning on the employment status when an employment change occurs during the week.

Hover over the employee to see an overview of the relevant employment changes.

Planning validation rules take the employment data for the relevant days into account.

A change in the middle of a week can make it impossible to meaningfully evaluate a rule.

For example, if a rule checks contractual hours and those hours change during the week, one result for the entire week would not be meaningful.

Strobbo shows a warning in:

🔴 Red: the rule was configured as blocking.

🟠 Orange: the rule was configured as a warning.

Mid-period employment changes are also shown in the planning export.

In Excel:

When creating an absence, Strobbo takes the employee's working hours for the relevant day into account.

The duration of a full or half day is calculated based on the work schedule or weekly working hours.

If you select multiple dates that cover different employment versions, Strobbo displays an information message.

The preview is based on the first selected day, but when the absences are actually created, Strobbo takes future employment changes into account.

If an absence already exists during a period for which you later create a new employment version, the existing absence is not automatically updated with the new duration.

Dimona works slightly differently from absences.

If you create a new employment version while Dimona declarations already exist during that period, Strobbo asks whether you want to update the existing Dimona declarations.

This works in the same way as before historical employment data was introduced.

Is the employee's situation changing from a specific date?
➡️ Create a new version.

Was the information incorrect from the beginning?
➡️ Correct the existing version.

Is the version locked?
➡️ The data is read-only and cannot be changed.

Do you have several future versions?
➡️ Check whether your change also needs to be made in the later versions.