Introduction
A default planning is a recurring planning that is created per employee. It can be weekly or span multiple weeks. These plans are automatically repeated for as long as you want.
Two examples:
Tom is a flexi worker and works every Saturday from 11:00 to 20:00. You can create a default planning for this day.
Anisa is a permanent employee. In week 1, she always works on Monday and Tuesday from 6:00 to 14:00. In week 2, she always works on Thursday and Friday from 14:00 to 22:00. Both weeks can be configured within a single default planning.
Default Planning
Getting started with a default planning
To add a default planning, proceed as follows:
Go to the planning
Click on the three dots next to the employee’s name
Select “Default plannings”
Creating a new default planning
Click “Add new default planning” (if none exists yet or if you want to create an additional one).
You can change the name of the default planning. This is useful if you create multiple default plannings for the same employee.
If needed, you can adjust the start date. By default, Monday of the current week is selected.
You can also set an end date. This determines until when the planning is valid. After this date, the planning will no longer be created automatically.
Adding working times to a default planning
Click on a day to add a working time.
Fill in From, To, and (optionally) Break.
Select the correct work area.
If needed, add a remark.
Click Save to store the working time.
Repeat these steps to complete the entire week.
Click Save again to store the complete default planning.
Editing, copying, and deleting a default planning
Using the three dots, you can edit, copy, or delete a default planning.
Adding an extra week to a default planning
Do you want to add a second week?
Click “Add week” below the last week.
You can add as many weeks as you like.
⚠️ Please note: only the last week can be removed.
In the planning view
Recognising a default planning in the planning
Default plannings are automatically loaded into the planning.
You can recognise them by the icon with two arrows.
Viewing or editing a default planning
If you want to view or edit a default planning, you can do so in two ways:
Click on the three dots next to the employee’s name and select “Default plannings”
Or via a default working time itself (a working time marked with the two‑arrows icon): click the three dots and choose “Edit default planning”
I deleted a day or a full week. What now?
No worries — you can easily reapply the default planning for all employees.
Click More actions in the top right corner
Select Apply default plannings
The missing default plannings will be added again automatically. We make sure that no duplicate default plannings are created.
⚠️ Note: this action is applied to all employees at once and cannot be performed per employee.
Making changes: good to know
Changes made directly in the planning
When you modify a default planning directly in the planning view, the adjusted working time is converted into a regular working time.
The two‑arrows icon will disappear.
Updating an existing default planning
When you update an existing default planning (for example, changing the end time of a working time or moving a working time to another day in the default planning), you will see a warning when saving:
Future working times linked to a default planning – not sent yet (grey): these working times will automatically be updated.
Future working times linked to a default planning – already sent to the employee (brown, blue, or green): if you also want to update these, enable “Also update sent working times”.
Important: the updated working times will be recreated as grey working times, meaning you will need to send them again to the employee.
Past working times linked to a default planning: these will not be changed. If adjustments are required, they must be made manually in the planning.