These instructions give you an overview of the functions on the clock overview screen.
Where can I find the clock overview?
Find the clock overview here:
Go to Planning
Select Time Entry Overview
This screen is accessible to both admins and chefs.
If you’re a user, you can check your own clock-ins by going to My Schedule > My Time Entry Overview.
How do I calculate overtime?
How to set up overtime tracking:
Head over to Users
Click on the person you want to set it up for
Go to the Branch tab
Check the box for Track overtime
Enter the minimum and maximum hours
Hit Save and you’re done!
Then, go to the “Time Entry overview” ⏰
Click “Actions” ⚙️ and choose “Close week” ✅
Tip: Always double-check all clock-ins from the previous week 👀
The overtime will be automatically calculated and added to the user’s profile 📊
Tip: You can check the balance in the “Leave” tab in the user’s profile or in the “Leave balances” screen under “Absences and availability” 📅✔️
Closing the week
Closing a week means the overtime for that week gets calculated ✅⏳
Here’s how you do it:
Go to “Planning” → “Time Entry overview” 📅⏰
You’ll find the “Actions” button at the top ⚙️
If you click the “Actions” button, you’ll see two options:
📥 Export to Excel
⏳ Close week
Heads up: if the week isn’t fully over yet, “Close week” won’t be clickable just yet!
If the week is finished, you should double-check all registrations again and then close the week.
Click “Close week”. The system will ask if you’re sure. Just hit YES to lock it in! ✅
⚠️ Note: If you still need to fix anything — like an absence, the schedule, or a clock-in — click NO first and make those changes.t.
You will receive the above notification to let you know that a week has been closed.
How do you reopen a week?
Through our chat, we can set which user types can reopen a week. Want your chef to have this power too? Just give us a shout at our chat! 👋
By default, only admins can do this — and they do it via the “Actions” button. 🔧
Where can I find clocked-in personnel?
Find the clocked-in personnel via
the homepage
On the right, you’ll see “notifications”
Click here on “Clocked-in users”
Click here.
the Time Entry Overview
click on "running entries"
The overview of running entries allows you to:
edit a registered clock-in using the pencil symbol
clock-out a user with the red stopwatch button
Please note: the Dimona will not be updated when you clock-out the user this way.How do I add a registration manually?
To add a clock-in:
Go to “Planning” – “Time Entry overview”
Click “Add entry”.
The following pop-up appears:
You can now add a time entry⏰Search for the employee by name.
Pick the day you want. 📅
Set the start and end times. ⏳
Choose the right department if there’s more than one. 🏢
Add a comment if needed. 💬
Hit “Add”.
Now, add the break:
Click “Add”.
Select the break’s start and end times. ☕
Click “Save”. ✅
How do I adjust a time registration?
Want to edit a clock-in? Just click on the entry line you want to change. ✍️
A pop-up will open where you can tweak the times or add a break.
When you’re done, hit “Save.” ✅
If edits have been made, this is indicated by the exclamation mark in the triangle.
Click on the triangle to see the edit details
Filters
You can filter the time registrations by:
Name
Status
Clocked in (date)
Workspace
Manual: whether you added the clock-in yourself (yes) or it was recorded automatically (no)
Once you pick a filter, it sticks around — even if you switch weeks or edit an entry. Easy! ✨
On top of the overview you can see which filter you have selected.
Exporting to Excel
You’ve got two export options for the clock overview:
1️⃣ Export clock-ins from the current week
2️⃣ Export clock-ins for any custom period you choose
How to do it? Super simple:
Click “Actions”
Click “Export to Excel”
Pick the export you want and select the date range if needed
Click “Export”.
Click on the arrow to download the file to your computer.
