🤖 Strobbo can automatically calculate your schedule based on imported resource needs.
⚠️ Please note: this feature is not free. If you’d like to use our autoscheduling option, feel free to ask for more information via our chat.
This guide contains the following subsections:
Where do I find autoscheduling?
You can find autoscheduling in both the daily and weekly planning screens.
To start automatic scheduling, first navigate to the daily or weekly overview.
Then, click in the sidebar on the autoscheduling symbol.
If you hover your mouse over the autoscheduling module symbol, “Calculate scheduling” appears.
How does autoscheduling work?
If you want to use autoscheduling based on resource needs, you first need to upload your resource needs.
After uploading your “Resource needs” you can start calculating scheduling.
Resource needs
Most clients import their resource needs using our API: https://services.strobbo.com/api/documentation/#/Autoscheduling/post_auto_scheduling_resource_needs_daily
The connection is usually created by the client’s IT team.
If your needs are not automatically supplied via our API, you can manually upload them as follows:
Go to the daily or weekly planner
Click the autoscheduling icon
Click “Upload resource needs”
Select the correct files
If necessary, tick “Overwrite existing files”. Otherwise, simply click “Upload”.
Ensure that everyone has an autoscheduling profile
📚 During your training with Strobbo, we will work together to configure autoscheduling by creating multiple autoscheduling profiles.
For each profile, we define the scheduling rules to determine what you consider an optimal schedule—for example, how many days and hours a person can work per week.
⚙️ Note: You cannot create or modify these profiles yourself. This is done by the Strobbo technical team.
🔔 Important: Make sure that everyone who requires a schedule calculation is linked to an autoscheduling profile.
When assigning needs to users, the system will automatically apply the rules from their respective profiles.
How do I start autoscheduling?
First, go to the day or week planner.
Make sure you have uploaded your resource needs.
Note: you must upload resource needs for every day.
If you have not done this, you’ll see a notification.
Of course, if necessary, you can force-start scheduling without doing this by clicking “Yes” but no schedule will be created for the days that don’t have resource needs uploaded.
The system will then start calculating. The following message tells you it has started.
When the schedule has been fully calculated, you’ll return to the work schedule.
If necessary, you can now make any changes.
How do I stop autoscheduling?
If you want to cancel the autoscheduling, you can do this at any time by clicking on the red “Cancel calculation” button.
The system then asks if you are sure. If you definitely want to cancel, click “yes”.
How do I view the autoscheduling status?
Go to the daily or weekly planner and click on the autoscheduling symbol. You will then see an overview of who started (and cancelled, if relevant) the scheduling.
