This validation rule will check the required break is applied to a workday.
🛠️ How to set up the rule
Click on Management in the main menu.
Go to Settings.
Click on Planning Validation Rules.
Click the green “Add” button in the top right corner.
Select the desired rule, in this case: “Minimum break validation”.
💡 How to fill in all fields correctly
➤ Choose a title and description
Title:
Give the rule a clear and recognizable name, for example:
“Minimum 30-minute break after 6 hours of work”.
Description:
Add a short explanation of why this rule is set.
For example: “Everyone must receive a 30-minute break after 6 hours of work.”
➤ Select the correct statutes
Under the “Statutes” field, you’ll see a list of all available statutes in your organization.
By default, all statutes are selected.
Deselect the statutes for which this rule does not apply.
For example: if the rule only applies to full-time employees, uncheck the others.
➤ Parameters
Lower boundary: Minimum number of worked hours before a break is required (hh:mm)
Required break: Break duration (hh:mm)
Only validate assigned breaks: Do not count rest periods between work times on the same day.
📘 How does this rule work?
This validation rule helps you automatically check if employees take enough breaks during their workdays.
For each workday, the system checks:
Are the worked hours greater than or equal to the configured lower boundary?
➤ If yes, we continue to step 2.Is the required break present?
➤ If not, the system will trigger a warning or block, depending on your settings.
You decide how breaks are counted:
✅ “Only validate assigned breaks” is enabled:
➤ Only breaks explicitly assigned to work times are taken into account. Time between shifts does not count as break.
❌ Not enabled:
➤ Time between two shifts on the same day is also counted as break time, even if no explicit break is assigned.
📘 Examples – Break Rule
Setting: 30-minute break after 6 hours of work
This validation rule checks if enough break time is planned on longer workdays.
“Only validate assigned breaks” NOT checked
Break time between shifts is counted.
✅ Valid example:
John works from 10:00–13:00 and again from 18:00–21:00 → 6 hours total, with a 5-hour gap = passes rule.
❌ Invalid example:
Jane works from 10:00–18:00 without a break → 8 hours straight = warning.
❌ Invalid example:
Jim works from 10:00–14:00 and 14:00–18:00 with no break → no gap between shifts = warning.
“Only validate assigned breaks” CHECKED
Only breaks assigned within shifts are counted.
✅ Valid example:
Jane works from 10:00–18:00 with a 30-minute assigned break → passes rule.
❌ Invalid example:
John works from 10:00–13:00 and 18:00–21:00 with no assigned breaks → time between shifts does not count = warning.
👀 How to spot a warning in the planning:
A yellow dot will appear on the bell icon (notifications) at the top of the planning screen.
Click the bell icon to open the notification.
You’ll see a list of employees who are not compliant with the configured rule.
💡 Tip: Click the notification to quickly navigate to the relevant employee or issue in the planning, so you can fix it right away.
