This validation rule checks if a worktime is scheduled outside of a specific time window within a business.
🛠️ How to configure the rule
Click on Management in the main menu.
Go to Settings.
Click on Planning Validation Rules.
Click the green "Add" button in the top-right corner.
Select the desired rule, in this case "Planned outside specific hours".
💡 How to correctly fill in all the fields
➤ Choose a title and description
Title:
Give the rule a recognizable name, for example:
"Students not scheduled between 03:00 - 06:00"Description:
Add a short explanation describing why the rule has been set up.
For example:"Students are not allowed to work between 03:00 and 06:00."
➤ Select the correct statutes
Under the "statutes" field, you’ll see a list of all available types in your organization.
By default, all types are selected.
Deselect the types for which this rule should not apply.
For example: if the rule only applies to students, deselect the other statutes.
➤ Select the desired hours
Start time: The beginning of the time window in which worktimes must fall.
End time: The end of the time window in which worktimes must fall.
The start time must always be earlier than the end time.
Selecting a time after midnight
If the entered end time is earlier than the start time, the end time is considered to be after midnight.
For example, to create a rule that only allows worktimes between 22:00 and 03:00, use the following values Start time: 22:00 End time: 3:00.
Let's take the example from the screenshot above, employees will have a notification on their worktime when they are planned outside 08:00 - 22:00.
The employee starts working too early in this example.
⏱️ How to recognize a warning in the planning:
At the top of the planning, a yellow dot will appear in the bell icon (notifications).
Click on the bell to open the notification.
You will see a list of employees who do not comply with the set rule, including details about the violation (e.g., too few or too many scheduled hours).
💡 Tip: Click on the notification to quickly navigate to the relevant employee or error in the planning and make the necessary adjustments.
